Unofficial translation
In order to implement paragraph 1 of Article 266 of the Code of the Republic of Kazakhstan “On Public Health and Healthcare System”, I HEREBY ORDER:
Footnote. The preamble as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).1. To approve the appended rules for recordkeeping of human resources in the field of healthcare (maintaining a professional register).
2. In accordance with the procedure established by the legislation of the Republic of Kazakhstan, the Department of Science and Human Resources of the Ministry of Healthcare of the Republic of Kazakhstan shall ensure:
1) the state registration of this order with the Ministry of Justice of the Republic of Kazakhstan;
2) the posting of this order on the website of the Ministry of Healthcare of the Republic of Kazakhstan after its official publication;
3) the submission of information on the implementation of the measures provided for in subparagraphs 1) and 2) of this paragraph to the Legal Department of the Ministry of Healthcare of the Republic of Kazakhstan within ten working days of the state registration of this order with the Ministry of Justice of the Republic of Kazakhstan.
3. Control over the execution of this order shall be entrusted to A.Giniyat, deputy minister of healthcare of the Republic of Kazakhstan.
4. This order comes into effect ten calendar days of its first official publication.
|
Minister of Healthcare of the Republic of Kazakhstan |
A.Tsoi |
| Approved by Order № KR DSM-253/2020 of the Minister of Healthcare of the Republic of Kazakhstan as of December 11, 2020 |
Rules
for recordkeeping of human resources in the field of healthcare (maintaining a professional register)
Chapter 1. General provisions
1. These rules for recordkeeping of human resources in the field of healthcare (maintaining a professional register) (hereinafter referred to as the Rules) have been developed in accordance with paragraph 1 of Article 266 of the Code of the Republic of Kazakhstan “On Public Health and Healthcare System” (hereinafter referred to as the Code) and establish the procedure for recordkeeping of human resources in the field of healthcare (maintaining a professional register).
Footnote. Paragraph 1 as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).2. The national system of recordkeeping of human resources in the field of healthcare (hereinafter referred to as the Professional Register) is the basis for registration, recordkeeping, migration, outflow in order to ensure personalized recording, as well as continuous professional development of healthcare workers.
Footnote. Paragraph 2 as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).3. Maintaining a professional register serves as the basis for monitoring and forecasting the development of the labor market and human resources, planning personnel training.
4. The Professional Register:
1) keeps record of the existing human resources in the field of healthcare in the context of healthcare entities, administrative-territorial unit;
2) keeps record of information on the professional development of human resources in the field of healthcare;
3) monitors, analyzes, forecasts and provides strategic planning of human resources in the field of healthcare;
4) analyzed data in terms of staffing of healthcare entities, including the need for staff in the context of the specialties of a medical facility;
5) provides access to professional medical associations and public associations operating in the field of healthcare to assess the continuous professional development of the health workforce.
Chapter 2. Procedure for recordkeeping of human resources in the field of healthcare
5. Recordkeeping of medical and pharmaceutical workers is carried out by local executive bodies through the automated functionality of the Professional Register.
6. The National Coordinator for human resources in the field of healthcare submits to the authorized body in the field of healthcare (hereinafter referred to as the authorized body) information on monitoring the registration, recordkeeping, migration, outflow of healthcare workers on a monthly basis by the 10th day of the month following the reporting month, and also at the request of the authorized body.
Footnote. Paragraph 6 as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).7. The National Coordinator for human resources in the field of healthcare quarterly submits to the authorized body predictive analytical data on the development of the labor market and human resources, the timing of qualification confirmation and other information at the request of the authorized body.
8. Within three working days of the date of employment in a healthcare organization, a human resources specialist shall enter information about the healthcare worker into the database, including:
1) individual identification number (hereinafter referred to as IIN);
2) surname, first name, patronymic (if any);
3) gender;
4) date of birth;
5) place of birth;
6) citizenship;
7) identity document details;
8) place of residence;
9) place of registration;
10) date of registration;
11) education document, including details of educational and scientific institutions;
12) name of place of work with business identification number (organization providing medical services);
13) position in medical organization;
14) information about healthcare specialist certificate (if available);
15) information about professional development.
Footnote. Paragraph 8 as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).9. In cases of changes and/or additions to the data of a healthcare system employee, a human resources specialist shall enter the information and changes into the database.
Footnote. Paragraph 9 as amended by the order of the Acting Minister of Health of the Republic of Kazakhstan dated 16.07.2025 № 66 (shall be enforced ten calendar days after the date of its first official publication).10. Entering, registering and recording data of medical personnel is carried out by specialists of the personnel management service of medical facilities.
11. Control of monitoring and updating of data in the Professional Register is carried out by the chief of the personnel management service and the head of the healthcare entity
12. Control over the monitoring and updating of data in the Professional Register at the level of a region, a city of republican significance, the capital is carried out by the head of the health department of the relevant region, city of republican significance, the capital.
Chapter 3. Final provisions
13. The data of the Professional Register are subject to timely updating.
14. The Professional Register provides opportunities for:
1) the formation of an array of data containing information on the employees of the organization;
2) the recordkeeping and registration of general, additional and postgraduate education, scientific publication, academic title, academic degree, qualification category of employees;
3) the formation of a list of employees of the organization for advanced training;
4) notifying the user 2 (two) months in advance of the expiration of the certificate for admission to clinical practice;
5) blocking the record of employees of a healthcare entity in case of an expired certificate, in order to prevent fraud;
6) maintaining documents related to personnel.
