Unofficial translation
Footnote. The title – in the wording of the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 22.09.2025 № 380 (shall enter into force upon expiry of ten calendar days after the date of its first official publication).
In accordance with subparagraph 9) of Article 10-2 of the Law of the Republic of Kazakhstan “On Housing Relations” I HEREBY ORDER:
Footnote. Preamble - as amended by the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 27.12.2023 № 165 (shall come into effect ten calendar days after the day of its first official publication).1. To approve:
1) The Rules for decision-making on the management of a condominium property, as set out in Annex 1 to this order;
2) The standard forms for the minutes of meetings of owners of flats and non-residential premises in a multi-flats residential building, as set out in Annex 2 to this order;
3) Forms for monthly and annual reports on the management of the condominium property, as set out in Annex 3 to this order.
Footnote. The paragraph 1 – in the wording of the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 22.09.2025 № 380 (shall enter into force upon expiry of ten calendar days after the date of its first official publication).2. Declare invalid order Of the Minister of National Economy of the Republic of Kazakhstan dated March 20, 2015 № 243 "On Approval of the Standard Forms of the Minutes of the Meeting of the Owners of Premises (Apartments) and the Voting List When Conducting a Written Survey of the Owners of Premises (Apartments), a Report on the Management of the Condominium Object" of legal acts № 10573, published on April 29, 2015 in the information and legal system "Adilet").
3. The Committee for Construction and Housing and Communal Services of the Ministry of Industry and Infrastructure Development of the Republic of Kazakhstan, in the manner prescribed by law, shall ensure:
1) state registration of this order with the Ministry of Justice of the Republic of Kazakhstan;
2) posting this order on the Internet resource of the Ministry of Industry and Infrastructure Development of the Republic of Kazakhstan.
4. Control over the execution of this order shall be entrusted to the supervising vice minister of industry and infrastructure development of the Republic of Kazakhstan.
5. This order shall be enforced upon the expiration of ten calendar days after the day of its first official publication.
|
Acting Minister of Industry and infrastructure development Republic of Kazakhstan |
K. Uskenbaev |
| Appendix1 to order dated March 30, 2020 № 163 |
Rules for decision-making regarding the management of a condominium property
Footnote. The Rules – in the wording of the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 22.09.2025 № 380 (shall enter into force upon expiry of ten calendar days after the date of its first official publication).
Chapter 1. General provisions
1. These Rules for making decisions on the management of the condominium object (hereinafter referred to as the Rules) have developed in accordance with Paragraph 9) of Article 10-2 of the Law of the Republic of Kazakhstan "On housing relations" (hereinafter referred to as the Law) and shall regulate the relations arising at the meeting between the owners of apartments, non-residential premises, parking spaces, pantries in the process of making decisions on the management of the condominium object.
2. The following basic concepts shall be used in these Rules:
1) voting - a procedure in which the owners of apartments, non-residential premises, parking spaces, storage rooms express their opinion for making a decision on issues related to the management of the condominium facility by counting votes;
2) association of property owners of an apartment building (hereinafter referred to as the association of property owners) - a legal entity that shall be a non-profit organization formed by the owners of apartments and non-residential premises of one apartment building, which manages the condominium object, finances its maintenance and ensures its safety;
3) a meeting of owners of apartments, non-residential premises, an apartment building (hereinafter referred to as the meeting) - the highest body for managing a condominium object, providing collective discussion and (or) making decisions related to the management of the condominium object;
4) meeting of owners of parking spaces, storerooms of an apartment building - a body providing collective discussion and decision-making by owners of parking spaces and storerooms related to the maintenance of parking spaces and storerooms by voting;
5) the council of an apartment building (hereinafter referred to as the house council) - a collegial body for managing a condominium object, elected from among the owners of apartments and non-residential premises.
Chapter 2. Meeting procedure
3. The meeting shall be held:
1) in an explicit format - to discuss issues related to the management of the condominium facility and make decisions on them;
2) in correspondence format - by conducting a written survey and (or) through an object of informatization in the field of housing relations and housing and communal services in the procedure prescribed by Articles 43 and 44 of the Law.
Voting results obtained via the IT system for housing and housing and communal services shall be taken into account when tabulating the results of votes at meetings held in person or by postal ballot.
At the meeting, the owners of apartments, non-residential premises for making decisions provided for in subparagraphs 3) and 4) of paragraph 11 of these Rules shall confirm the ownership of the apartment, non-residential premises in any way not prohibited by the legislation of the Republic of Kazakhstan.
4. The meeting may be initiated by:
chairman of the association of property owners;
a condominium facility management entity; house council;
audit commission (auditor);
at least ten percent of apartment owners, non-residential premises;
at least ten percent of the owners of parking spaces, pantries;
housing inspection.
5. The initiator of the meeting five calendar days before the date of the meeting shall notify the owners of apartments, non-residential premises, parking spaces, storage rooms about the format of its holding, the date, place and agenda of the meeting by placing an announcement in public places, the object of informatization in the field of housing relations and housing and communal services (if any), or individually by e-mail or by the subscriber number of a cellular communication device, provided that they shall be provided by the owners of apartments, non-residential premises, parking spaces, storage rooms.
6. Notices of the meeting shall specify:
1) the date, place, time of this meeting;
2) the agenda of this meeting;
3) information about the initiator of the meeting;
4) the format of this meeting (held in an affidavit format or in an absentee format by written survey);
5) the procedure for familiarization with the information and (or) materials that will be presented at this meeting, and the place or address where they can be found.
Materials at the meeting shall be provided by the initiator for familiarization with the owners of apartments, non-residential premises, as well as persons participating in the meeting, when contacting the owner of the apartment, non-residential premises before the meeting.
When convening a meeting on the initiative of at least ten percent of the owners of apartments, non-residential premises, the notification is issued in accordance with Annex 1 to these Rules.
7. Owners of apartments, non-residential premises shall participate in the meeting in person or through their representatives. Representatives of the owners of apartments, non-residential premises shall submit documents confirming their proper powers (power of attorney or lease agreement (sub-lease) of a dwelling provided from the state housing stock, where the tenant (sub-tenant) takes part and votes in the management of the condominium facility). The power of attorney issued to the representative of the owner of the apartment, non-residential premises, is drawn up in accordance with the requirements of the legislation on notaries.
8. To determine the competence of the meeting, it shall be required to first register in the registration sheet of owners of apartments, non-residential premises in an apartment building participating in the meeting in accordance with Annex 2 to these Rules.
The registration sheet of apartment owners, non-residential premises shall contain the following information:
1) identification data of the owner of apartments, non-residential premises (surname, name, patronymic (if any) or identification data of the representative of the owner of apartments, non-residential premises (surname, name, patronymic (if any), information about the document on which his powers shall be based, the term of such powers;
2) the number of the apartment or non-residential premises (cellular number, email address of the owner of the apartment, non-residential premises, to which messages about holding general meetings can be sent).
If the owner of an apartment, non-residential premises owns several apartments, non-residential premises, he is registered for each apartment, non-residential premises separately.
9. The meeting held in the format of the owners of apartments and non-residential premises shall be opened at the time specified in the notice of the meeting by the meeting initiator.
10. The initiator of the meeting shall resolve the organizational and procedural issues of the meeting by means of a presentation format.
The procedural and organizational issues of such a meeting shall include the following:
1) the procedure for conducting the meeting and other procedural issues;
2) election of the chairman of the meeting;
3) election of the secretary of the meeting;
4) determination of turnout and the presence of a quorum;
5) other issues related to holding a meeting and making decisions on the management of the condominium facility of an apartment building.
At a meeting held by way of attendance, the owners of apartments and non-residential premises shall make decisions not only on the issues included in the agenda, as well as other issues that arose during the meeting.
3. Decision-making procedure
11. The meeting shall be competent to make a decision if more than half of the total number of owners of apartments and non-residential premises participate in it.
The decision shall be made with the consent of the majority of the total number of apartment owners, non-residential premises who directly participated in the voting on the following issues:
1) making a decision on the choice of the form of management of the condominium object;
2) making a decision on the choice of the subject of management of the condominium object;
3) election of the chairman of the association of property owners, members of the house council, audit commission (auditor), re-election or early termination of their powers;
4) delegation of representatives from among the owners of apartments, non-residential premises to the initiative group for registration (re-registration) of the cooperative of apartment owners (non-residential premises);
5) making a decision on hiring a manager of an apartment building;
6) making a decision to transfer to the owner of an apartment, non-residential premises, parking space, storage room or third parties a part of the common property of the condominium object for property lease (lease);
7) making a decision on the choice of an informatization object in the field of housing relations and housing and communal services;
8) making a decision on the payment and amount of remuneration to members of the council of the house, the audit commission (auditor) based on the results of activities for the reporting period;
9) establishing the amount of remuneration to the chairman of the association of property owners;
10) other issues related to the management of the condominium facility.
12. The meeting shall make a decision with the consent of the majority of the total number of owners of apartments, non-residential premises on the following issues:
1) approval of the annual cost estimate for the management of the condominium facility in accordance with the methodology for calculating the annual cost estimate for the management of the condominium facility, introducing amendments and additions to it;
2) approval of the number of current contributions in accordance with the methodology for calculating the minimum number of contributions for the management of a condominium facility;
3) approval of the number of funded contributions in case of exceeding their amount provided for by the Law;
4) making a decision on the collection of earmarked contributions, their size, terms and other payment conditions;
5) making a decision on the overhaul of the common property of the condominium object (modernization, reconstruction, restoration), on approval of the cost estimate for the overhaul of the common property of the condominium object;
6) making a decision on spending money accumulated in a savings account;
7) making a decision on the replacement (repair) of elevators of an apartment building;
8) approval of the annual report on the management of the condominium facility;
9) determination of the common property of the condominium object, as well as changes in its composition;
10) making a decision on the selection of a contractor for the overhaul of the common property of the condominium facility.
If the organization and financing of the replacement (repair) of the elevator of one of the entrances of an apartment building at the expense of budget funds with the condition of ensuring the return of funds by the owners of apartments and non-residential premises, the owners of apartments, non-residential premises of this entrance of an apartment building can decide to replace (repair) of an elevator in this entrance of an apartment building with the consent of more than two-thirds of the total number of apartment owners, non-residential premises of this entrance of an apartment building with the registration of the corresponding protocol.
In the case provided for in part one of this paragraph, the cost of replacing (repairing) the elevator shall be paid by the owners of apartments, non-residential premises of this entrance of an apartment building.
13. The meeting of parking spaces, storerooms shall make decisions with the consent of the majority of the total number of owners of parking spaces, storerooms only on the following issues:
1) approval by the owners of parking spaces, storage rooms of the size of current contributions for the maintenance of parking spaces, storage rooms in accordance with the methodology for calculating the minimum number of contributions for the management of the condominium facility;
2) making a decision by the owners of parking spaces, storage rooms on the collection of targeted contributions, their size, terms and other payment conditions.
Owners of parking spaces and storerooms shall make a decision at the meeting only on the issues specified in sub-paragraphs 1) and 2) of this paragraph.
The decision shall be considered accepted if the majority of owners of parking spaces, pantries from the total number of owners of parking spaces, pantries voted for it.
14. Minutes of the meeting shall be kept by the elected secretary of the meeting and drawn up in accordance with the standard form of the minutes in accordance with form 1 of Annex 2 to this order, and on the issues specified in subparagraph 1), 2) of paragraph 13 of these Rules shall be drawn up in accordance with the form 2 of Annex 2 to this order.
15. The voting sheet of the owners of apartments, non-residential premises indicating their surname, name, patronymic (if any) (if indicated in the identity document), apartment numbers, non-residential premises shall be drawn up in accordance with Annex 3 to these Rules.
The voting sheet of the owners of parking spaces, storerooms indicating their surname, name, patronymic (if any) (if indicated in the identity document), numbers of parking spaces, storerooms shall be drawn up in accordance with Annex 4 to these Rules.
For each question submitted for discussion, a separate voting sheet shall be filled out.
Voting sheets shall be an integral part of the minutes of the meeting, stitched and numbered.
16. To organize a meeting by correspondence on the matters specified in sub-paragraph 1) and 2) of paragraph 13 of these Rules, an initiative group shall be appointed from among the owners of parking spaces and storage rooms.
17. Where a meeting shall be held by correspondence, a written questionnaire shall be sent by hand-delivery or by email to each owner of a flat, non-residential premises, parking space or storage room within five calendar days of the date on which the written questionnaire has announced. The written questionnaire forms shall be drawn up in accordance with the format set out in Annex 5 or 6 to these Rules and shall form an integral part of the minutes of the meeting; they shall be bound and numbered.
18. The owner of the apartment, non-residential premises in the sheet of the written survey shall indicate the last name, first name, patronymic (if any) (if it is indicated in the identity document), the number of the apartment, non-residential premises, shall fill out his own opinion on each issue submitted for voting, and shall sign the sheet of the written survey.
The owner of the parking space, storage room in the written poll sheet shall indicate the last name, first name, patronymic (if any) (if indicated in the identity document), the number of the parking space, storage room, shall fill out his own opinion on each issue submitted for voting, and shall sign the written poll sheet.
A written poll shall be conducted within a period of not more than two months from the date of the announcement of the meeting.
In apartment buildings, where the number of apartments, non-residential premises or parking spaces, pantries shall exceed five hundred, a written survey shall be carried out within no more than three months.
19. The House Council or initiative group shall collect and receive the written survey sheets on purpose or by e-mail for recording and compiling the written survey minute.
20. The results of a postal vote shall be tabulated collectively by a panel comprising members of the building’s council, an initiative group drawn from the owners of flats and non-residential premises, the chair of the property owners’ association, or the body responsible for managing the condominium.
The results of the postal vote on matters relating to the maintenance of parking spaces and storage rooms shall be tabulated by the owners of the parking spaces and storage rooms.
21. The results of voting through a written poll shall be drawn up in a minute in accordance with form 3 of Annex 2 to this order and placed in public places.
22. Voting of the owner of an apartment, non-residential premises shall be carried out through informatization objects in the field of housing relations and housing and communal services, a cellular subscriber device and using other methods not prohibited by the legislation of the Republic of Kazakhstan, with the obligatory identification of the owner of the flat, non-residential premises.
The results of electronic voting shall be recorded through informatization objects in the field of housing relations and housing and communal services.
When summing up the voting results, the votes of the owners of apartments and non-residential premises shall be taken into account at the meeting, offered in both face-to-face and distance learning formats.
For owners of parking spaces, storerooms on the maintenance of parking spaces, storerooms, the provision of paragraph 21 of these Rules shall apply.
23. Results of absentee voting by written survey in hard copy, as well as the electronic survey sheet shall be summed up and drawn up by the protocol in accordance with Annex 7 to this order and placed in informatization objects in the field of housing relations and housing and communal services or drawn up directly in informatization objects in the field of housing relations and housing and communal services in accordance with the formation Rules, processing, as well as centralized collection and storage of information in electronic form, approved by the order of the Acting Minister of Industry and Infrastructure Development of the Republic of Kazakhstan dated March 31, 2020 № 172 (registered in the Register of State Registration of Regulatory Legal Acts № 20245), including the functioning of informatization objects in the field of housing relations and housing and communal services.
24. In case of electronic registration of the minute, the chairman, secretary, members of the house council shall sign with an electronic digital signature.
25. Decisions adopted by the meeting, drawn up in paper form or printed electronic protocol, shall be a document when considering controversial and other issues in court, other state bodies and organizations as an expression of the will of the owners of apartments, non-residential premises, and also serve as the basis for calculating housing assistance.
26. Each owner of an apartment, non-residential premises shall receive the results of voting of other owners, apartments, non-residential premises.
The owner of the parking space, pantry shall receive the voting results only as other owners of parking spaces and pantries voted.
| Appendix 1 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Notification of convening a meeting by the initiative group
_________ "__"______ 20__ time ________
Location of the multi-apartment residential
building: ______________________________________
(address)
Total number of apartments, non-residential
premises______________________________________
In accordance with Article 42-1 of the Law of the Republic of Kazakhstan “On Housing Relations”,
a meeting is convened at the request of at least ten percent of the owners of apartments, non-residential
premises multi-apartment residential buildings.
An initiative group of ________ (in words) owners of apartments, and non-residential premises initiates
the convening of a meeting of owners of apartments, and non-residential premises of a multi-apartment
residential building.
Agenda:
1. ________________________________________
2. ________________________________________
3. ________________________________________
Place, time and date of the meeting:
__________________________________________
Form of the meeting:
__________________________________________
№ | (last name, first name, patronymic (if any). of the initiators of the meeting | Apartment/non-residential premises number | Contact number | Signature |
Total initiators: ______________ (in words) owners of apartments,
non-residential premises of an apartment building.
| Appendix 2 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Registration sheet of owners of parking spaces, storage rooms of an apartment
building participating in the meeting “__” _________ 20___
Location of the apartment building: _______________
№ |
Last name | Parking space № |
Storage room № | Signature |
1. | ||||
2. | ||||
3. |
Chairman of the meeting: _______________________________ _____________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: _____________________________________ ___________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ____________________________________ _____________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ____________________________________ _____________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ____________________________________ _____________
(last name, first name, patronymic (if any) (signature)
| Appendix 3 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Voting sheet of owners of apartments and non-residential premises
who voted at the meeting (conducted by means of attendance)
“__” _________ 20___
time ________
Location of an apartment building: ________________________
Question submitted for discussion: ___________
№ |
Last name First name Patronymic |
Cellular number and/or | Apartment № | № of non-residential premises | I vote | ||
"For" |
"Against" |
“Abstain” | |||||
1. | |||||||
2. | |||||||
3. | |||||||
Chairman of the meeting: ________________ _________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: ___________________ _________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ___________________ ___________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ___________________ ___________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ___________________ ___________
(last name, first name, patronymic (if any) (signature)
* If voting through informatization objects in the field of housing relations and housing and communal services shall not be required and excluded.
| Appendix 4 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Voting sheet of owners of parking spaces, and storage rooms who voted at the meeting
(by open expression of will, conducted in person) “__” _________ 20___
time ________
Location of multi-apartment residential building: ___________________
Question submitted for discussion: ______________________________
№ |
Last name First name Patronymic |
Cellular number and/or email address | Parking space № |
Pantry № | I vote | ||
"For" |
"Against" |
“Abstain” | |||||
1. | |||||||
2. | |||||||
3. | |||||||
Chairman of the meeting: __________________ _________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: ______________________ ________
*(last name, first name, patronymic (if any) (signature)
Member of the house council: ________________________ ________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ________________________ ________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ________________________ ________
(last name, first name, patronymic (if any) (signature)
*when voting through informatization objects in the field of housing relations and housing and communal services shall not be required and excluded.
| Appendix 5 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Sheet № ___ of voting when conducting a written survey of owners of apartments and non-residential premises
_________ “__” _______ 20__ time _________
Location of the multi-apartment residential building:
_________________________________________________________
Responsible persons: ________________________________________
(appointed from among the owners of apartments, non-residential premises)
№ |
Questions submitted | I vote | ||
"For" |
"Against" |
“Abstain” | ||
1. | ||||
2. | ||||
3. | ||||
(last name, first name, patronymic (if any) of the owner of the apartment, non-residential premises
__________\________________
Address of the owner of the apartment, non-residential premises
___________________________
Cellular number and (or) email address of the owner of the apartment, non-residential premises
(at the discretion of the owner of the apartment, non-residential premises)
_______________________________________________________
Signature _______________________________________________
(of the owner of the apartment, non-residential premises)
Signature ___________________________________*(responsible persons)
Signature ___________________________________ (member of the house council)
Signature ___________________________________ (member of the house council)
Signature ___________________________________ (member of the house council)
*when voting through informatization objects in the field of housing relations and housing and communal services shall not be required and excluded.
| Appendix 6 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Sheet № ___ of voting when conducting a written survey of owners of parking spaces and storage rooms
_________ “__” _______ 20__ time ________
Location of an apartment building:
__________________________________________________________
Responsible persons: _______________________________________
(appointed from among the owners of parking spaces, storage rooms)
№ |
Questions submitted | I vote | ||
"For" |
"Against" |
“Abstain” | ||
1. | ||||
2. | ||||
3. | ||||
(last name, first name, patronymic (if any) of the owner of the parking space, storage room
________________________________________________________________________
Address of the owner of the apartment, non-residential premises ____________________
Cell phone number and (or) email address of the owner of the parking space, storage room
(at the discretion of the owner of the parking space, and storage room)
__________________________________________________________________
Signature __________________________________________________________
(owner of the apartment), non-residential premises) Signature
__________________________________________________________________
* (responsible persons)
Signature __________________________________________________________
(member of the house council)
Signature __________________________________________________________
(member of the house council)
Signature __________________________________________________________
(member of the house council)
* when voting through information objects in the field of housing relations and housing and
communal services shall not be required and excluded.
| Appendix 7 to the Rules for making decisions on the management of the condominium object and the maintenance of the common property of the condominium object |
Registration sheet of owners of apartments, non-residential premises of an apartment building,
participating in the meeting “__” _________ 20___
Location of the apartment building: _______________
№ |
Last name | Apartment № | Non-residential premises | Signature |
1. | ||||
2. | ||||
3. |
Chairman of the meeting: _____________________________ _____________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: ________________________________ __________
(last name, first name, patronymic (if any) (signature)
Member of the house council: ___________________________________ ______
(last name, first name, patronymic (if any) (signature)
Member of the house council: __________________________________ _______
(last name, first name, patronymic (if any) (signature)
| Annex 2 to the order | |
| dated March 30, 2020 № 163 |
Minutes №__ of the meeting of owners of flats and non-residential premises in a multi-flats residential building (held on an in-person basis) at the initiative of _____________________________
| Form 1 |
Footnote. The Standard forms – in the wording of the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 22 September 2025 № 380 (shall enter into force upon expiry of ten calendar days after the date of its first official publication).
time " " 20 ----
1. location of apartment building:
_______________________________________________________________
2. Total number of apartment owners:
_______________________________________________________________
3. Total number of owners of non-residential premises:
_______________________________________________________________
4. Number of participants at the meeting (according to the form as per Annex
to a minute):
_______________________________________________________________
5. Invited individuals: (last name, first name, patronymic (if any)
_______________________________________________________________
6. form of the meeting _______________________________________________
Meeting agenda:
1. ______________________________________________________________
2. ______________________________________________________________
Speakers: (surname, first name, patronymic (if any)
__________ _____________________________________________________
Voting results:
Issues put to vote:
1. ______________________________________________________________
On paper:
For ________ Against ________ Abstained _______
Through objects of informatization in the field of housing relations
and housing and communal services:
For ________ Against ________ Abstained ______
2. ______________________________________________________________
On paper:
For ________ Against _________ Abstained ______
Through objects of informatization in the field of housing relations
and housing and communal services:
For ________ Against ________ Abstained _____
Voting results at the meeting: _____________
The decision taken by the vote:
1. _______________
2. _______________
Chairman of the meeting: ________________ _________
(surname, first name, patronymic (if any) (signature)
Secretary of the meeting: __________________ _________
(surname, first name, patronymic (if any) (signature)
Member of the Council of the House of _____________________ _________
(surname, first name, patronymic (if any) (signature)
Form 2
Minutes № __ of the meeting of owners of parking spaces,
storage rooms of an apartment building (by open expression of will, conducted in person)
on the initiative of _____________________________
time__________ “__” _____________ 20___
1. Location of an apartment building: _______________________________________
2. Total number of owners of parking spaces: _________________________________
3. Total number of owners of storage rooms: __________________________________
4. Number of participants at the meeting (in the form according to the appendix to the
minutes):
_______________________________________________________________
5. Invited persons: (last name, first name, patronymic (if any) _____________________
6. Form of the meeting____________________________________________________
Agenda of the meeting:
1._____________________________________________________________________
2._____________________________________________________________________
Persons who spoke: (last name, first name, patronymic (if any)
_______________________________________________________________________
Voting results:
Issues put to vote:
1. ___________________________________________________________________
On paper: For ________ Against _______ Abstained ________
Through information objects in the field of housing relations and housing and communal
services:
For ________ Against _______ Abstained ______
2. ___________________________________________________________________
On paper: For _______ Against _______ Abstained _________
Through informatization objects in the field of housing relations and housing and communal
services:
For ______ Against _______ Abstained ________
Results of voting at the meeting: __________________________________
Decision made by voting:
1. ___________________________________________________________
2. ___________________________________________________________
Chairman of the meeting: _________________________________ _______
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: _________________________________ _______
(last name, first name, patronymic (if any) (signature)
Member of the house council ___________________________________ __
(last name, first name, patronymic (if any) (signature)
Form 3
Minutes № __ of the meeting of owners of apartments, non-residential premises of an apartment building
(conducted by written survey)
__________ “__” _____________ 20___ time _____
1. Location of an apartment building: ___________________________________
2. Total number of apartment owners: ___________________________________
3. Total number of owners of non-residential premises: _____________________
__________________________________________________________________
4. Number of people who took part in the written survey
(according to the form of the written survey sheet accompanying the protocol):____
___________________________________________________________________
5. Form of the meeting ________________________________________________
Agenda of the meeting:
1. _________________________________________________________________
2. _________________________________________________________________
Voting results: Issues put to vote:
1. _________________________________________________________________
For ________ Against ________ Abstained __________
2. __________________________________________________________________
For ________ Against ________ Abstained __________
Results of voting carried out through a written poll (on paper):
_______________________________________
Results of voting carried out through an electronic poll sheet (in electronic format
through objects of informatization in the field of housing relations and housing
and communal services): _____________________________________________
Decision made by voting: 1. __________________________________________
2. _______________________________________________________________
Chairman of the meeting: __________________________ __________________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: _____________________________ _______
(last name, first name, patronymic (if any) (signature)
Member of the house council ________________________________ __________
(last name, first name, patronymic (if any) (signature)
Member of the house council ________________________________ __________
(last name, first name, patronymic (if any) (signature)
Member of the house council ________________________________ __________
(last name, first name, patronymic (if any) (signature)
Form 4
Minutes № __ of the meeting of owners of parking spaces, and storage rooms of an apartment building
(conducted by written survey)
_______ “__” ________ 20___ time_____
1. Location of an apartment building:
________________________________________________________
2. Total number of parking spaces:
___________________________________________________________
3. Total number of storage room owners:
______________________________________________________
4. Number of people who took part in the written survey (according to the form of the written survey sheet accompanying the protocol):
________________________________________________________________
5. Form of the meeting _____________________________________________
Agenda of the meeting:
1.______________________________________________________________
2.______________________________________________________________
Voting results:
Issues put to vote:
1. ______________________________________________________________
On paper: For ________ Against ________ Abstained _______
Through information objects in the field of housing relations and housing and communal
services:
For ________ Against _______ Abstained _______
2._______________________________________________________________
On paper:
For ______ Against _________ Abstained________
Through information objects in the field of housing relations and housing and communal
services:
For ______ Against _________ Abstained _______
Results of voting conducted by means of a written survey (on paper):
________________________________________________________________
Results of voting conducted by means of an electronic survey sheet
(in electronic format through objects of informatization in the field of housing
relations and housing and communal services): _______________________________
__________________________
Decision made by voting:
1. ______________________________________________________________
2. ______________________________________________________________
Chairman of the meeting: __________________________________ _________
(last name, first name, patronymic (if any) (signature)
Secretary of the meeting: ________________________ _________
(last name, first name, patronymic (if any) (signature)
Member of the house council ____________________ __________
(last name, first name, patronymic (if any) (signature)
Member of the house council ____________________ __________
(last name, first name, patronymic (if any) (signature)
Member of the house council ____________________ __________
(last name, first name, patronymic (if any) (signature)
| Annex 3 to the order |
Template for the monthly report on the management of a condominium property monthly report on the management of a condominium property for the period from ‘___’ ______ 20__ to ‘___’ _______ 20__
Footnote. The Rule as added in the Annex 3 according to the order of the Minister of Industry and Construction of the Republic of Kazakhstan dated 22 September 2025 № 380 (shall enter into force upon expiry of ten calendar days after the date of its first official publication).
Location of the multi-occupancy residential building (address):
__________________________________________________________________
Form of management of the condominium property:
__________________________________________________________________
(specify the owners’ association or direct joint
management)
Name of the entity managing the condominium property in the case of direct
joint management of the condominium property
__________________________________________________________________
Registered address: ________________________________________________
__________________________________________________________________
№ | Name | Amount, KZT |
1. | Current account balance at the second level bank | |
2 | _____________________ | |
3 | (name of the bank) to which the contributions (payments) of the owners of apartments, non-residential premises, parking spaces, storage rooms shall be transferred | |
4 | Savings account balance at the second -tier bank | |
5 | ____________ | |
6 | (name of the bank) to which contributions (payments) of owners of apartments, non-residential premises shall be transferred | |
6.1 | Arrears on mandatory monthly current contributions of apartment owners, non-residential premises for the management of the condominium facility | |
6.2 | Arrears on mandatory monthly contributions of owners of parking spaces, storage rooms for the maintenance of a parking space, storage rooms | |
6.3 | Arrears on mandatory monthly accumulative contributions of apartment owners, non-residential premises for accumulative contributions for major repairs | 9-1 Article 2 |
6.4 | Total receipts, including: | |
6.5 | Monthly current contributions of apartment owners, non-residential premises to the management of the condominium facility | 22-1 Article2 |
6.6 | Monthly current contributions of owners of parking spaces, storage rooms for the maintenance of a parking space, storage rooms | |
6.7 | Monthly accumulative contributions of owners of apartments, non-residential premises, packing places, storage rooms for accumulation of amounts for overhaul of common property of the condominium object or its individual parts (savings account) | |
7 | Fee for leased common property | |
7.1 | Earmarked contributions made by owners of flats; non-residential premises not provided for in the annual cost estimate for the management of the condominium facility | |
7.1.1 | Earmarked contributions made by owners of parking spaces, storage rooms not provided for in the annual cost estimate for the maintenance of a parking space, storage room | |
7.1.2 | Other income (voluntary, private investment) | |
7.1.3 | Total expenses, including: | |
7.1.4 | Banking services | |
7.1.5 | Payment for cash and settlement services | |
7.1.6 | Office costs (rent, communication, office supplies, office equipment and its maintenance) | |
7.2 | Expenses for maintenance of common property of the condominium facility, including: | |
7.2.1 | Payment for services under contracts to service entities and (or) payment under an employment contract (with the provision of supporting copies of certificates of work performed), including: | |
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
"_______________" | ||
7.3 | Maintenance of common property of the condominium facility (based on a defect report) | |
7.4 | Utilities for the maintenance of common property of the condominium facility | |
7.5 | Economic expenses (acquisition of inventory, equipment, etc) | |
7.6 | Capital repairs |
Expenditure of savings contributions accumulated in a savings account
for overhaul, shall be carried out only by decision of the meeting
Accountant: ____________________________________________________
(surname, first name, patronymic (if any) (signature)
Chairman of the APO (hereinafter referred to as the association of property owners),
Condominium facility management entities:
______________________________________________________________
(surname, first name, patronymic (if any) (signature)
Tip of the house: ___________________________________________________
(surname, first name, patronymic (if any) (signature)
| Form 2 |
Template for the annual report on the management of a condominium property annual report on the management of a condominium property for the period from ‘__’ ______ 20___ to ‘___’ _______ 20___
Location of apartment building:
_________________________________________________________________
Management form, condominium faculty management entities:
_________________________________________________________________
(specify the association of property owners, management entities condominium facility)
registered address: _______________________________________________
№ | Name | Amount, KZT | |
plan | fact | ||
1 |
Current account balance at the second level bank ____________________ | ||
2 | Balance in a savings account in a second-tier bank ______________ (bank name), to which contributions (payments) of apartment owners, non-residential premises shall be transferred | ||
3 | Arrears on mandatory monthly current contributions of apartment owners, non-residential premises for the management of the condominium facility | ||
4 | Arrears on mandatory monthly contributions of owners of parking spaces, pantries for the maintenance of a parking space, pantry. | ||
5 | Arrears on mandatory monthly accumulative contributions of owners of apartments, non-residential premises, parking spaces, storage rooms for accumulations of amounts for major repairs | ||
6 | Total receipts, including: | ||
6.1 | Monthly current contributions of apartment owners, non-residential premises to the management of the condominium facility | ||
6.2 | Monthly current contributions of owners of parking spaces, storage rooms for the maintenance of a parking space, storage rooms | ||
6.3 | Monthly accumulative contributions of owners of apartments, non-residential premises of parking spaces, storerooms for accumulation of amounts for overhaul of common property of the condominium object or its individual parts (savings account) | ||
6.4 | Fee for leased (hired) common property | ||
6.5 | Earmarked contributions made by owners of apartments, non-residential premises, not provided for in the annual cost estimate for the management of the condominium facility and the maintenance of the common property of the condominium facility | ||
6.6 | Target contributions made by the owners of parking spaces, pantries not provided for in the annual cost estimate for the maintenance of a parking space, pantry. | ||
6.7 | Other income (voluntary, private investment) | ||
7 | Total expenses, including: | ||
7.1 | Condominium facility management costs, including: | ||
7.1.1 | Remuneration for accounting, statistical and tax reporting | ||
7.1.2 | Compensation for management of the condominium facility | ||
7.1.3 | Mandatory payments to the budget (taxes, deductions, etc.), including: | ||
pension tax | |||
social tax | |||
social contributions | |||
medical insurance | |||
7.1.4 | Banking services | ||
7.1.5 | Payment for cash and settlement services | ||
7.1.6 | Office costs (rent, communication, office supplies, office equipment and its maintenance) | ||
7.2 | Expenses for maintenance of common property of the condominium facility, including: | ||
7.2.1 | Payment for services under contracts to service entities, including: | ||
for services for deratization, disinsection, disinfection of basements, parking lots and other common areas | |||
for maintenance services, localization of accidents, preparation for seasonal operation of the central heating system (washing, pressure testing, adjustment, adjustment, etc.) maintenance of common house engineering heating systems, hot and cold-water supply, drainage and equipment | |||
for maintenance services, localization of emergency cases of common house engineering power supply systems and equipment | |||
for maintenance services, localization of accidents of common house engineering gas supply systems and equipment | |||
preparation of general house engineering systems and equipment for the autumn-winter period | |||
for sanitary services to the common areas of the condominium facility (wet cleaning, sweeping and washing) | |||
for services to ensure the sanitary condition of the land plot of the adjoining territory of an apartment building (landscaping (planting, care, pruning of green spaces and lawns), | |||
for snow removal services | |||
for services for the acquisition, installation, maintenance and verification of common house metering devices | |||
for services to the safe operation of hazardous technical devices (maintenance of elevators) | |||
other activities | |||
7.3 | Maintenance of the common property of the condominium facility (based on a defect report), including: | ||
7.3.1 | repair of roofing, replacement of internal and external drain elements | ||
7.3.2 | elimination of local deformations, repair and restoration of damaged sections of the facade, scaffold, basement | ||
7.3.3 | repair and restoration of destroyed individual elements of common house engineering systems and equipment | ||
7.3.4 | other expenses | ||
7.4 | Utilities for the maintenance of common property of the condominium facility | ||
7.5 | Economic expenses (acquisition of inventory, equipment, etc) | ||
7.6 | Overhaul, including: | ||
7.6.1 | Roof repair | ||
7.6.2 | Basement renovation | ||
7.6.3 | Facade repair | ||
7.6.4 | Other expenses | ||
Expenses (with provision of supporting copies of work completion certificates
under concluded contracts) for maintenance and repair of common property of the facility
condominium.
Accountant:
_______________________________________________________
(surname, name, patronymic (if any) (signature)
Chairman of the APO, condominium facility management entities:
_______________________________________________________
(surname, first name, patronymic (if any) (signature)
Council house: ____________________________________________
(surname, name, patronymic (if any) (signature)
